In the first part of this article series, I talked about the three main threats to the data on your computer. I talked about the need for a data backup solution that protects your data properly. In this article, I’ll outline the most common data backup solution options available to you.

A simple data backup solution

A simple way to backup your data is to save everything to CD. By burning your vital information to a CD-ROM, you can have another copy of your data if something goes wrong with your computer. Burning your data to a CD-ROM will provide rudimentary data backup protection. There are some problems with this approach however.

Burning your files regularly to CD requires human intervention and effort. It isn’t automatic. You have to take time out of your schedule to do it. People get busy, things happen and before you know it, you haven’t done a data backup in over a month then BAM! Your data is lost.

The second major threat to using CD’s as your data backup solution is that there are limitations to CD media. The first is that they won’t survive a fire. If your place or office burns down and you’ve stored your CD’s on site, your data is gone too. The second problem with CD media is that the media itself degrades over time. A recent study found that even CD’s that were advertised to last for 100 years were loosing data after just two or three years.

Burning your data to CD is certainly much better than doing nothing but it has limitations.

Saving Data to a Web Server

With the advent of inexpensive online data storage options, it is now possible to archive your most crucial data online. This option potentially protects you from theft and it is an off site option so it protects you from fire. The only way theft could risk your data is if your computers are not password protected by default and you choose to save all your passwords automatically in your applications. If this is the case, someone who gains physical access to your computers could certainly gain access to your data. This issue aside, saving your files to a web server is certainly an option.

The limitation to this data backup solution usually revolves around the cost for the web server storage. While it is usually cost effective for up to 2 GB of data, it isn’t appropriate for backing up an entire hard drive worth of data.

In House Hardware Data Backup Solutions

Another data backup solution is to equip your computers with RAID compatible motherboards and install multiple hard drives in each computer. This option protects your computers from hard drive crashes. It will usually require the services of a computer hardware technician to setup. Done properly, it can pretty much protect you from all hardware failure type data loss.

This solution doesn’t usually protect you from theft as the extra hard drives for RAID storage are usually installed in your computer or in other equipment on site. It usually won’t protect you from fire either so this method does have its limitations.

Use a combination of all three data backup solutions

For maximum protection, you should consider using a combination of all three data backup solutions for maximum protection. Burn critical documents to CD on a regular basis. Get a web hosting account with lots of storage and upload critical files to the web server. With this option however, keep in mind that unless the data is encrypted on your end, an administrator of the web server could potentially access all your data.

Finally, along with burning a CD and using an off site web server, get a qualified computer technician to install a RAID system in your computer systems. If cost is an issue, get at least one of your computers installed with a RAID capable hard drive and at least one other hard drive.

Using these three data backup solutions, you will minimize the risk to your data and to your livelihood.

Joe Duchesne is the webmaster of GreatComputerInfo.com a computer hardware information site. Reprint freely as long as you maintain the live keyword rich links in this resource box.

Oh the perils of collecting those precious photos on your PC for years, only to have your hard drive crash one day, and not have made a SINGLE BACKUP COPY of any of your priceless pictures. Well, now is the time to backup your hard drive. A few simple steps will set you on your way…so let’s not think about it anymore: let’s DO it.

There are several ways you can backup your PC data.

1.) CD’s and DVD’s are one of the simplest ways to go. It’s a very simple process to pop in a CD-ROM and burn a copy of your important information, but there’s a catch: you’ll have to be disciplined enough to do this on a regular basis. You’ll also have to burn new CD’s weekly in order to keep up with the new information you’ve just stored on your PC for the past week and this can get rather expensive as you go out to buy new CD-ROMS every month. So there are other solutions…

2.) Another way to go, is to purchase an external hard drive. You can drag and rop all of our new data onto your hard drive and it will replace the old data. This way you don’t have to burn new CD’s or DVD’s for each backup. However, you still have to be disciplined enough to remember to do this each week…so there is yet another solution.

3.) If you have Windows XP Professional, you can use what is called Microsoft Backup, a utility that lets you create backups of data that you choose and be able to run these backups on schedule. The only disadvantage to using Microsoft Backup is that you must use your backups with the same operating system. For example, if your Windows ME hard drive crashed, you couldn’t use a backup you created there in Windows XP.

So, there you have several ways you can backup your PC data and be safe. Keep in mind that despite the disadvantages of CD-ROM and DVD backup (purchasing new CD’s and performing backups regularly), you can’t beat the fact that CD’s and DVD’s last for years and are transportable, which is great for traveling.

If you’re anything like me, you probably have a whole slew of information stored on your PC, much of which is personal in nature (such as family pics), and most of which is business-related (which is crucial to your business success).

Being sure that you select at least one method of backup is your first step. Your second step is to make sure you follow through with this plan each and every week.

Remember, consistency is key.

Back up your data, and save your life!

Demetria Zinga is the founder and owner of http://www.faith-media.com, a technology and consulting firm which specializes in web design and hosting, graphics and print designs, internet marketing, and e-training. She is also the founder of http://www.christianladies.net, an interactive ezine, blog, and podcast for Christian women.

Is a data backup solution part of your computer plans? Do you have a way to protect yourself if something goes wrong with your computer or data? Computers are a useful part of our lives but we don’t always protect ourselves from their loss be it fire, theft or hardware failure.

We often don’t consider how fragile our computer data really is. Do you keep sensitive information on your computer that you would be upset if you lost it? Not sure? Consider this. If I told you that I was going to format your hard drive right now and you will lose all of the information on your computer, would you be ready? Or would you need to get a few files first… If you are in the second group, chances are you don’t have a proper data backup solution in place to help you handle disasters.

What happens if your computers are stolen?

I recently had a business colleague of mine who’s office was robbed and who had all of his computers stolen. He naturally felt helpless and victimized over the situation. What was especially frustrating was that he thought he had taken the proper measures to secure his office. He had a good security system in place, had secured his premises and yet they were still able to cut his phone lines, disable his alarm and have their way in his office. Don’t think a computer theft can happen to you? You know what? It can happen to anyone and you don’t have to own a business.

Computer hard drives do crash

If theft doesn’t get your computer, a hard drive failure certainly might. Hard drives are the devices in your computer that store the information on your computer. Your computers’ long term memory if you will. They are built with rotating mechanical parts. These parts break down. If they break down, your data can be gone. Are you prepared?

Data on a hard drive can often be recovered by expert data retrieval houses but their prices usually start at $10,000 and up. Want to avoid such costly recovering options? Establish a data backup solution.

A fire can wipe out your computers and your data

If computer theft or hard drive failure don’t destroy the data on your computers, a fire certainly might. This threat speaks to an off site backup storage solution. While the first two can be averted by simply burning a CD of your most critical data, fire can destroy your CD’s too if they aren’t stored off site. Fire is just one more reason why a data backup solution needs to be a part of your vocabulary and your action plan.

Protecting your data just makes good common sense. If you have data that you don’t want to loose – and most of us do – you owe it to yourself to protect your data. The next article in this series gives you some simple steps you can follow to protect yourself from data loss.

Joe Duchesne is the webmaster of GreatComputerInfo.com a computer hardware information site. Reprint freely as long as you maintain the live keyword rich links in this resource box.

"Why should you be afraid?", I can hear you ask.

I just got an email from my friend Miche who said,

"My laptop is sick at the hospital. Hard Drive failure. Am praying data can be retrieved."

Her exact words.

Ohhhh : tremors of fear running up and down my spine!

Why?

Because … and I have to be honest … I haven’t *backed up* my laptop for ages!

Oh I can hear your derisive laughter, your looks of scorn … I can feel your disbelief.

Me - of all people - admitting this. My friends call me "TechieGirl"!

Well, the best part of my friend’s scary dilemma is that it’s forcing me into action!

I’m dusting off the cd burner and plugging into the power, plugging it into the USB slot - now how *hard* was that? I’ve got a stack of blank cds gathering dust on my desk … why not use them?

Hmm … why not do a *big* backup on the first of each month, and a *mini* backup every Monday [or Tuesday or Friday … whatever works best for you]?

::::: Plan it! :::::

OK - stick with me here - open your online Diary or Appointments Database or hard-copy Diary and make an appointment *with yourself* - which part of the week could you devote say a half hour to, to do a quick backup? What about when you sit down to open the mail, or read a report, do your return phonecalls? If you work from home, why not start the backup as soon as you get out of bed so it’ll be done by the time you’ve had your walk, eaten your breakfast, and showered.

I can hear you saying, "Oh it’ll take too long … I’ll do it later … tomorrow … next week … next month …". And then one day I’ll be getting an email or a call from you saying, "If only I’d backed up the computer …"

Imagine losing all your documents, projects, databases, passwords, software settings, names, addresses, phone numbers, email names, website links - YIKES! I’m scaring myself again!!!!

If I lost even *one* thing in that list above, I’d be in BIG trouble - REAL BIG trouble.

::::: What do I backup? :::::

Good question. The most important thing NOT to backup is your software.

You do have all the original cds, don’t you? And you made copies of those cds when you bought the software, right, as a *backup* in case the original cd failed? Didn’t you? Yeah, I thought so … no-one bothers to do that, but it’s the one thing which could save your hair from going white overnight after your computer dies.

MUST backup:

* LOGINS, ALL passwords, FTP access codes, banking details, etc. Where do you currently keep this info? Please don’t tell me it’s in a little book on your desk … oh so easy to get lost, to get put in someone else’s pocket, to go walk-about. You should have a password-protected spreadsheet or document, or even better - a password-protected database. I have a database which I open as soon as I create a new login, or add myself to a mailing list, or join a new news group etc - paste the info in *as* you create it, to ensure you’ll *never* forget it. Sure, you sometimes get confirmation emails with this data … but if your computer has *died* … get the picture? You can’t access the emails!

* CLIENT documents / projects / websites (if you’re a developer), in fact ANYTHING which could cause grief if you lost it or didn’t have a copy of it. If you’ve printed a lot of this stuff, what would you need if you had a *fire* and lost all your paper files? Think about that. Hard. Now make a list and maybe have a backup cd for each Client or group of clients, depending on your business.

* EMAIL software folder which should include ALL your emails. You do *keep* all emails don’t you? Please tell me you’re not one of those people who deletes emails as soon as you read them (business ones I mean). Have you ever considered that emails are a form of *database*? I can search my Eudora software for any word or phrase and in a nanosecond I have a list of emails relating to that item (all neatly filed in their email folders … but that’s *another* article!). I *love* Eudora’s features! Getting back to business, emails with historical information on projects are invaluable to see who said what and when they said it. It’s a timeline, tracking resource, for a project’s life.

* PHOTOS, personal, professional - unless you’re using them all the time, these can be kept on CDs on a regular basis. When you download from the digital camera, save to cd straight away and save space on your hard drive [note to "self" : follow own suggestion]. If you have photos related to a project or client, save them to the Client cd you created earlier, if there’s space.

* FINANCIALS. All your spreadsheets, MYOB or whatever other software you use to track financials. Every document which the tax department might one day want to see … for the past 7 years. Business plans, budgets, everything relating to your business which you’ll need to continue to *be* in business.

* FAXES - do you use online faxing like I do? Where every incoming fax comes into my inbox as an email? From now on, whenever one arrives, put it into a folder called FAXES or save with your client data. Faxes are also a record of what’s transpired - another form of database. Plus if you use this kind of fax service, you’re saving trees. >

* INSURANCE. Keep quotes etc on your computer? You’ll be needing these.

* DATABASES - all of them. A must. Trust me, you’ll kick yourself if you need one of these you didn’t bother backing up.

* COMPUTER DESKTOP. OK - what’s still sitting on your desktop which hasn’t be put away or filed yet? Probably a bunch o’stuff - clear this up before you backup, make your job that little bit easier.

* EXCEPTION to the SOFTWARE RULE above - if you’ve bought any software online, or downloaded any software or programs of any kind for which you did not receive a cd, then back it up. If you’ve still got the Installer file, save that - it’ll save time.

* BROWSER Settings - go through your browser Preferences screens, take snapshots (like printscreen) of those settings - it’ll save you a TON of time if you have to set up your email and ISP settings at a later date.

* PDFs : have you downloaded any pdfs or purchased any ebooks? Are they all in the same download folder, or in a PDF or eBook folder? You’ll want to save these.

Oh boy - I just looked at my hard drive - 222 folders of stuff - I need to do some serious sorting and computer *housekeeping* before I do a backup, otherwise it’ll take forever to sift through all that stuff! So here’s the list of things to do:

* tip : do it in bite-sized pieces, baby steps, little chunks each day

* make a list of things you want to backup - think about your client info etc

* do your computer housekeeping, put things away in folders, then put those folders in main folders to tidy up your own special filing system - do this on one day so it’s not too overwhelming

* on the next day, make sure you have spare cds - you might need a few, depending on how much filing needs to be done; go buy cds if you need to. Consider buying Read Write cds, rather than the regular cds - if you want to be able to add info to cds later.

* if you’ve got an internal cd burner in your computer, you’re a lucky dog - if you’ve got an external one, plug it in and make sure it works

* when you’re ready, start the software you need to backup (usually Toast or something similar)

* be prepared for this to take at least an hour, maybe more if you’ve got a ton of stuff, but *don’t * put it off! An hour spent now could save you *weeks* of worry and work in the future!

* when you’ve done the first *big* backup, pat yourself on the back, you’ve accomplished a very important business task!!!

While you’re feeling smug and proud of yourself, think about when you should do your next backup. How much work would you be ok about losing? One day’s worth? One week’s worth? How about a month of work? Whichever is the one you choose, make *that* the amount of time before you do your first *mini* backup. Don’t be afraid to set other backup procedures for times which suit you, your projects, your clients.

The main question you need to ask yourself is,

"How much work would it be OK to *lose* without it affecting me or my business?"

::::: DON’T FORGET :::::

Label your cds. How are you going to file them? In a cd box? Will they be in a hard plastic shell or sleeve? Where would it make sense to *see* the client name on the cover, when it’s in the box? How easily would you be able to find a cd in that box? You can write on cds with thick permanent markers, or if you’re really keen, you can print onto cd labels (available from many stationery companies).

Keep 2 backup copies.

If you don’t work at home, it might be worthwhile keeping a backup copy of the backup - one at work, one at home. Just in case.

Now that I’ve scared myself silly, I’m off to dust the cd burner and make a latte - don’t expect me to reply to your emails over the next few hours, I’m doing a backup!

© Teena Hughes is the Director of Build A Website Tonight, a website where you can build your own site online - with no skill - no fear - with no additional costs to update your site. Teena has been involved in the I.T. industry for over twenty years and has written many articles and ebooks, and loves to help people get their business started.

http://www.BuildAWebsiteTonight.com

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ITS ALL IN THE PLANNING - PREPARING FOR THE UNTHINKABLE

* Make it clear who needs to do what, and who takes responsibility for what.

* Appoint deputies for key roles.

* Use checklists that people can follow easily.

* Include clear, direct instructions for the crucial first hour after an incident.

* Include a list of things that do not need to be considered until after the first hour.

* Agree how often you will check your plan to ensure it is always a “living document”. Update it to reflect changes in personnel and in the risks you may face.

* A good plan will be simple without being simplistic. You can’t plan in detail for every event. Remember that people need to be able to react quickly in an emergency; there will be no time to read lots of detail.

* Plan for worst-case scenarios. If your plan covers how to get back in business if a flood destroys your building, it will also work if just one floor is flooded.

FIVE STEPS TO GET ROUND DISRUPTION

Step 1 Analyse your Business

Step 2 Assess the Risks

Step 3 Develop your Strategy

Step 4 Develop your Plan

Step 5 Rehearse your Plan

People to contact who can give you advice:
Archival Record Management plc: info@armplc.com
AXA Insurance:axa4business.co.uk
Norwich Union: nu-riskservices.co.uk
The Federation of Small Businesses: contact local branch
Institute of Directors: 020 7766 8766

Terry Cohen is a director of Archival Record Management plc who looks after the data that other businesses create; in a controlled & safe environment. He can be contacted on 0207 703 3915 or email:tc@londonweb.net

Helping your business survive in the event of an unforeseen disaster: Most business failures are not from bad business but from bad business practices.

Most companies that fail are the ones that have not planned how their business will continue to function in the event of a disaster.

We put in the conventional safeguards such as alarming the premises, locking up vital areas and information, putting in fire prevention systems.

But what thought is given to make sure that the vital data that is needed for a business to continue is in a safe place- can be accessed and is current information.

Sales/purchases ledgers.

Do you know what the company is owed?

Can you prove to your insurers what is owed and what your replacement costs are?

Business processes.

Where are your procedures manuals, technical drawings, and patents?

Insurances.

Where are your policies kept?

Back up tapes- they are off site but what do we load them on to.

How often do we back up our information? Where is it kept? On site-in your briefcase? How do we restore it.

Cheque books-paying in books-writing paper-invoice paper. Have they gone up in smoke?

There are a few safeguards that we can put in place so that the business can continue to function in the event of a disaster. These processes do not have to be expensive or costly.

They require common sense, a little professional help and a place that is risk free where you can store the information vital for your survival.

We spend millions each year with insurance companies, insuring for the eventuality of the business having a disaster- surely the small amount of time cost & effort in making sure that you have the wherewithal to continue trading as soon as possible is the prime objective.

"BattleBoxes™” containing essential items for business continuation can be created for your company with a minimum of effort and will give you the peace of mind, so that you can continue the business in the event of a disaster.

Oh! And by the way ask your insurers for a reduction in your premiums. Lowering the risk limits their exposure- why should they reap all the rewards.

Terry Cohen is a director of Archival Record Management PLC, who specialise in looking after the data that companies create - in all formats. They offer a full records management service that includes scanning services. Contact him on 020 7703 3915 or email:tc@londonweb.net

What to backup, and what to lose

The oldest “computer expression” is that there are two kinds of computer users, those that backup their data and those that will. Often, it takes a “data disaster” to compel otherwise responsible people to make a regular habit of backing up their data. Still, the majority of computer users do not back up their data.

According to Computer World, the annual cost to recover lost data per laptop is over $800.00 per year. This amounts to billions of dollars per year spent nationally to recover (or not recover) data that has been lost due to users not backing up their data. Critical data files are often stored on personal computers and laptops and often not subject to regular backup.

If backup is so important, then why don’t most people do it?

The truth is, backing up data from your computer to CDs, memory sticks, other computers, and network hard drives is inconvenient. It takes time out of a busy day. Most backup utilities require the users attention to start, monitor, and close the process. Backup takes time from the user that can be better spent doing something else. Backup is boring, since it may disable or tie up your computer while the backup is taking place.

So what data should I back up?

The simple answer is any file that you would miss if you did not have it. This includes documents, presentations, spreadsheets, accounting data, and other data files. Also include your Favorites folder, telephone directory, appointment calendar, and tasks. It may also include pictures, music, family video, and any other data that is significant, especially if lost.

Look at all of the programs that you use regularly. Find the data files that these programs and mark these for regular backup. Often these files are not behind your MY Documents folder.

For example, if you use Quicken or QuickBooks, the important data files are saved in a folder behind the Quicken or QuickBooks program. In Microsoft Windows XP, these files could be under Documents and Settings/user/Application Data. In addition, the Application Data file may also contain important information that aids in your ability to use many of your favorite programs. If you do not know how to get to these files, consult an expert to help you determine what files to choose for regular backup.

How often should I back up?

Think of this question another way – if my hard disk crashed, or I dropped my laptop, or it got stolen at the airport, how much time will it take me to re-create the active data that I just lost? What would it cost you to lose a day’s worth of data and to recreate it? How much time would it take to reconfigure your computer with the tools, configurations, short cuts, and links that you have spent years accumulating? Remember the Computer World data, the average cost per laptop for lost data is $800.00 per year. What is your billing rate? How much will it cost you to start over?

Some of us use our computers the entire day. That means that if we back up daily, then the most time that we would spend redoing the work would be less than a day’s worth of time. If you are an occasional user, then you may need to backup less frequently.

Once you have made your list, then you are ready to back up. Here is my partial list of backup files that would cause me great pain if they were not backed up:

What’s the Solution?

The solution is to find a backup solution that is invisible to the user and does not create a “backup event” that must be scheduled from a person’s busy day. So hold this thought for the moment.

Once you have determined which files to back up regularly, you must decide where to store this data. In the early days of computing, we used to back up to floppy disks. Now, our files are huge and often too large for floppy disks. CD ROMs are popular for backup and will now hold over 750 MB of data. DVDs can also be used for backup and how many times more data than CD ROMS.

At the beginning of this article, I said that backup is inconvenient and that is why most people don’t do it. Therefore lets find solutions that are convenient. Not just convenient, but invisible like an insurance policy that just works.

If you are a lone computer user and are not on a network, the best solution is to get an external hard drive that plugs into your USB port. These data storage devices are relatively cheap for the benefit that they provide. Follow this link for examples of these products: http://www.google.com/froogle?q=USB+Hard+drive. If you are using Windows XP, then you can use the Windows Synchronize utility found in XP. To use, copy all of your data to the external drive. Then install the Windows Synchronize utility to automatically keep your files up to date when you plug the external drive into your computer. When you travel with your laptop computer, leave the USB hard drive at home. Never carry it in your computer bag. If you are backing up your desktop, take the USB hard drive with you – or at least store it at a location separate from your desktop in case of fire or other disaster.

If you are on a network, such as a home or business network, set aside some backup space on a hard drive on the network or on another computer. Hard drives are cheap. If you need more space than is available, buy another hard drive and install it on another computer. Use Windows Synchronize utility to keep the data synced.

If you use a laptop or work in different locations, a new product called BeInSync automatically makes the connection over the Internet between your laptop and a designated target computer for syncing files. BeInSync updates, automatically and invisibly any and all files designated for syncing. It even allows you to sync files with friends and business associates. Since it works in the background, it does not require a backup event and impose itself on the user’s busy day.

Follow this link to get more information on BeInSync: http://www.beinsync.com/?rfrid=BIS-P-1038. One important note about BeInSync is that it will sync everything in the My Document folder. Move My Music, My Videos, and other large folders out of the My Documents before enabling BeInSync.

What’s the bottom line on backup?

The bottom line on backup is that it is absolutely necessary for everyone that has something to lose if his or her computer was lost, stolen, or simply failed from regular use. There is a wide variety of solutions in the marketplace to keep your data backed up. Spend the time to explore and implement your back up solution. If you are not technical, hire an expert to create a solution that works for you. It will be some of the best money that you will spend.

Eric Guth and Joel Gering are owners of http://www.ProtectMyLaptop.com and SecureTrieve and are experts in the areas of computer troubleshooting and creating and maintaining networks for small businesses and homes. They have over 25 years of hands on experience in data management, data security, and remote data recovery.

Right now you probably in a lot of mental pain, and all you’re concerned about is recovering your data as quickly as possible - so we’ll refrain from comments on the wisdom of regular back ups. The time for preventative measures has gone - the issue at hand is data recovery.

First - a simple tip could save you a lot of money. Take out your rolodex and get hold of your tech-savvy friends. If you’re in luck, they’ll offer to help, and if you’re really lucky, they might even have some disk recovery software.

If you’re out of luck, then get out your wallet or purse out now… because this is going to cost you. Also, be prepared for a lot of time being wasted - data recovery can take a long time.

The first thing to establish is what exactly is wrong with your hard disk:

• Either your computer won’t boot up, or
• Your computer boots up OK but you can’t see one of your other drives.

Let’s see if we can eliminate the worst scenario. Listen closely to your hard drive - is it making any sort of weird noise, such as scratching, scraping, ticking etc?

If so, then your drive is physically damaged and the only hope that you have is to take it to a data recovery service where experts might be able to get your data off for you. These services are expensive and time consuming - so you need to make a judgement call as to the value of data on the disk:

• If it’s only your saved game data or downloaded music files you would like back, you’re probably better off kicking yourself for not backing up, and accepting the data loss.

If your hard disk sounds OK, then you stand a decent chance of recovering data yourself.

First you’ll need to download some software to help you out.

Unfortunately, the better software utilities are not free, but the good news is that many allow you to try them out to see they can access the data. There are some freeware versions available but generally speaking these are not easy to use - no user interface / little documentation, or they are not very effective.

There’s a list of recommended software on our site - http://www.recoverdatafiles.com - compare the different options then download a few of the trial versions.

Your next steps will be based on how your hard drive/s were setup:

• If you only have a single hard drive that has not been partitioned or split into different “logical” drives, you’ll probably need to attach the hard drive to another computer that has enough space to store all your data. This can be quite technical so if you don’t have the skills please get a computer savvy friend to help out.

Another option is to purchase an external USB hard drive case. You can then simply slot the hard drive into the case and plug it into another PC using a USB port.

Look for a data recovery software package that has a boot disk option available. What this means is that when you start your computer with the boot disk in it, it will automatically run the data recovery program without trying to start windows. You should be able to see your files and then copy them across to another drive.

Hopefully these tips will enable you to get all your important files back.

Once you’ve had some time to recover, please take a look at the various articles on our website - our goal is to make it one of the best resources on data recovery.

For the past 20 years, Jeff Walters’ interest has been in making the most effective use of a business’s information assets. He has lead several data-to-information projects : ABC Costing, analytical CRM, datamart /data warehouse development, and Balanced Scorecard.

For help with data-related projects, contact Jeff Walters through either site: Data Recovery, or Customer Relationship Management

A Tornado? In Birmingham? In The United Kingdom? Unthinkable!

Yes, in July 2005 (while I was putting finishing touches to my cave-house in Spain) my house, along with many of my neighbours’ houses was struck by a powerful tornado that literally tore up the streets. Leaving people homeless as their homes were bulldozered (with all their possessions inside).

Thankfully, my house was still, pretty much intact and won’t be being demolished but I work from a home office. I have lots of critical data and information on my computer - marketing information, accounts information, key contacts, books in progress to name a few. If my house was bulldozered (and I didn’t have an adequate off-site backup system) I would have lost the lot. As it was, I was still able to access my key files even from Spain.

But how would you fare? What if your computer went kaput this very minute? What if a freak accident, theft, or natural disaster literally destroyed your computer and you lost all your files? Would you be able to get back up and running with minimal fuss or would your business be crippled for a long time to come?

No one wants to think about it, but in light of recent world events it makes sense for every company to have in place a business continuity plan. This might include installing a backup generator for power, having a second office available for re-location, and ensuring your insurance policy is current, relevant and up to date.

Some of the above may be more applicable for larger companies, however one element that’s 100% critical for ALL businesses regardless of size, is to keep an up to date copy of your computer files.

Files can be lost instantly by a power surge, fire, flood, theft, virus and of course the most common risk ­ human error (i.e. accidental deletion)!

This information is the lifeblood of your business, and needs to be backed up regularly. Unlike your office or the computer itself, your computer files cannot be replaced, yet without them you have no business.

For most companies, files to be kept safe will include:

* Databases

* Client records

* Presentations

* Invoices

* Emails

* Historical work archives

* Research

* Digital photos

A simple risk assessment question to ask yourself:

"How long would my business survive if the files on my computer disappeared right now?"

Unless you have a current ‘back-up’ or copy of your information it is quite likely that your business will cease to operate for some time, if not indefinitely soon after. In our business our database (of people like you) is extremely important. It’s taken years to build up and is irreplaceable. Which is why we have taken active steps to protect it.

There are a number of ways for you to make back up copies of your information, and these methods can be divided into 2 main categories.

1. Manual processes, which use recordable media such as tapes or disks.

2. Online backup services, which use your Internet connection to transfer data.

Manual processes rely on you carrying out the backup, rotating the media and then removing it off-site every day. Consequently they can be labour intensive, costly and in addition the media can be unreliable (i.e disks can be scratched). You don’t need me to tell you that doing it this way is certainly not lean. It’s a boring, time consuming, yet critical task, that’s not automated (but should be) that simply gets in the way of you doing your real work while putting you at unnecessary risk. See the ‘Pain or Gain’ chart in your free Lean Marketing Detox eBook for a recap.

For this reason, many companies are now signing up to online solutions, which via a small piece of software backup your information securely and automatically each day for you.

Furthermore your information is stored safely off-site so if and when disaster strikes your files are completely safe and can be instantly restored to any machine.

It’s human nature to think, "it’ll never happen to me", however it is more accurate to think, "when will this happen to me?"

Don’t gamble with your business, back it up today and keep it safe.

For our online data backup we use and recommend www.DepositIt.com, why not check them out and make sure to set up a backup plan as soon as you can. You never know when disaster will strike!

‘Dangerous’ Debbie Jenkins
debs@debbiejenkins.com

(c) Copyright 2005 www.BookShaker.com

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Imagine that you have been working on a file for the entire day and there was a power surge that caused your computer to ‘black out’. It would have been a frustrating experience for us as we had put in a lot of time and effort into it. I am sure that many of us would have experienced data loss in some form or another and have learnt to be wiser to backup our data to avoid any form of data loss.

Have you ever thought of a worst case scenario where a fire broke up and destroy your computer or where your laptop got stolen? Should that happen, the first thing that comes into your mind is the thousands of dollars that you spend on your computer or laptop and you would feel very upset about it. However, when you thought for a second moment, you started to realize that what is really valuable are the amount of data that you have built up over the years in it. Though hardware can always be replaced, even at no cost to you if you have insurance, but lost data is gone forever.

Lost data such as the thousands of mp3 and movies that you have downloaded from the Internet, thousands of digital photographs that are impossible to replace are lost in an instant. This form of data loss hits home especially hard when the laptop holds the lifeblood to your business. Imagine all your business contacts documents and contracts that you have painfully built up over the years would be vanished just like that. Your business would be wipe out overnight.

Do not wait for the worst to happen before you start to consider about data backup solution. Having a data backup solution will give you a peace of mind as you know that your data is in safe hand.

Justin Koh is a freelance writer whose articles have appear in most major ezine. You can find more of these at: http://www.backupcenter.info

You have permission to publish this article electronically or in print, free of charge, as long as the bylines are included. A courtesy copy of your publication would be appreciated.